Internal regulations

Article 1, Board Term Length
The term length of the board is set to 1 year, as stated in article 10, clause 1 of the articles of association.

Article 2, Convening General Assembly
The General Assembly, as stated in article 17, clause 1 of the articles of association, shall be convened at least once a year.

Article 3, Rights and obligations
The association is only authorized by two-thirds of the General Assembly to conclude agreements which exceed an interest of one thousand euros, as stated in article 13, clause 5 of the articles of association.

Article 4, Task description board members
The task description of the individual members, as stated in article 11, clause 2 of the articles of association, are as follows:

  1. Chairman
    1. presides the General Assembly and board meetings
    2. sets the agenda of meetings
    3. performs general administrative tasks
  2.  Secretary
    1. administers the correspondence
    2. keeps minutes of all (board) meetings
    3. keeps track of all decisions made in (board) meetings
    4. performs general administrative tasks
  3.  Treasurer
    1. fulfills the tasks as described in article 14 of the articles of association
    2. performs general administrative tasks
  4. General board member
    1. performs general administrative tasks
  5.  System operations member
    1. is responsible for the transmission of the radio and TV signal
    2. is responsible for maintaining a log of work and changes to the system
    3. monitors the quality of the system
    4. can be contacted via the campus phone
    5. resolves any calamities
  6. System administrator
    1. is in charge of system operations
    2. is the primary contact for technical complaints, questions and comments about the system
    3. fulfills the tasks as described above for system operations members

VCK aims for a board with 8 members.

Article 5, Task description flat representatives
Flat representatives

  1. maintains contact between the board and members in their housing unit
  2. fulfills the tasks as described in article 5, clause 2 of the articles of association

Article 6, Minimum contribution beneficiaries
The minimum amount, as stated in article 5, clause 3 of the articles of association, is set to two hundred euros.

Article 7, Contribution and distribution of votes

Of the distribution, as defined in article 9, clause 2 and article 18, clause 2 of the articles of association, will be deviated in the following cases:

  1. The following residences (known as solitary units) will be considered as having 2 rooms:
    • Calslaan 60 rooms 1-160, also known as Box
    • De Hems 16 rooms 1-87, also known as Sky
    • Matenweg 73 rooms 301-308
    • Matenweg 75 rooms 301-312
    • Witbreuksweg 377 to 401 (odd numbers) rooms 301-312
  2. The following residences (known as apartments) will be considered as having 2 rooms:
    • Calslaan 1-4, 3-4, 5-4, 7-4, 11-4, 13-4
    • Calslaan 4-11, 8-11, 22-11, 26-11, 32-11, 36-11
    • Matenweg 10-2, 12-2, 14-2, 26-2, 28-2
    • Matenweg 73-401, 73-402, 75-401, 75-402, 75-403
    • Witbreuksweg 377 to 401 (odd numbers) rooms 401-404
    • Campuslaan 20 to 46 (even numbers), better known are Torenflat
  3. The following residences (known as employee housing) will be considered as having 4 rooms:
    • Drienerbeeklaan 15 to 37 (odd numbers)
    • Achterhorst 6 to 28 (even numbers)
    • Reelaan 1 to 41 (odd numbers)
    • Langenkampweg 91 to 119 (odd numbers)
  4. The following residences (known as employee housing) will be considered as having 6 rooms:
    • Campuslaan 15, better known as Boerderij Bosch
    • Campuslaan 19, better known as tennis pavilion
  5. The residences Campuslaan 48 to 58 (even numbers), better known as Logica, will be considered as 1 unit with 18 rooms.
  6. The offices of student association Stress, located at Drienerlolaan 5, will be considered as having 4 rooms.
  7. The student association “De Gevreesde Koe”, better known as Vestingbar, will be considered as having 10 rooms.
  8. The reception room of Acasa (now known as De Veste), located at Campuslaan 99, will be considered as having 6 rooms.
  9. In residential groups without a flat representative, because a third party pays their contribution, all residents have individual voting rights as stated in article 18, clause 3 of the articles of association.

Article 8, Technical committee
Based on article 12, clause 3 of the articles of association the purpose, description and tasks of the technical committee are described below.

  1. The committee’s missions is to:
    • Support system operations with their tasks
  2. The committee consists of:
    • All system operations members of the board.
    • Active members with technical skills.
  3. The committee has the following tasks:
    • Achieve its primary mission, see clause 1.
    • Report all activities to the board, on request in writing.
  4. The committee is under the responsibility of the board.

Article 9, PR committee
Based on article 12, clause 3 of the articles of association the purpose, description and tasks of the PR committee are described below.

  1. The committee’s mission is to:
    • Inform members.
    • Manage and update the content of the info channel and the website.
  2. The committee consists of at least one member:
    • The secretary of the board.
    • Active members with communication skills.
  3. The committee has the following tasks:
    • Achieve its primary mission, see clause 1.
    • Report all activities to the board, on request in writing.
    • Comply with the resolutions of the General Assembly regarding what information is allowed to be published.
  4. The committee is under the responsibility of the board.

Article 10, Projects
Projects include the provision of special signals to the cable (for example satellite TV). These signals must meet the technical requirements and should not cause interference to existing signals.

A project will be provided to the cable during a predetermined period, but extension may be possible in consultation with the board. This must bee clearly communicated to members. Prior to the start of the project a written objective and budget will be submitted to the secretary. After the trial period a evaluation report will be submitted containing:

  1. Analysis of the progress of the project.
  2. A financial overview
  3. Whether the project has merit in the future.

Projects are carried out in consultation with the Technical Commission. This in turn in consultation, and with permission of, the board. In some cases a project will be submitted to the General Assembly first.

All members can propose projects.

Article 11, Responsibility of the association
The association is not liable for any damage whatsoever resulting from the use of the distribution network. The association is not liable for damage caused by direct or indirect lightning and / or other natural causes.

Article 12, Signal delivery
The association ensures good reception of all channels, without interruption, except during maintenance or in the event of force majeure.

Article 13, Conditions of connection

  1. No equipment may be connected to the distribution system which could cause interference, damage or high frequency radiation. In case this occurs, the signal delivery to the relevant residence will be suspended, to ensure the signal delivery of other members will not be compromised.
  2. Residential connections may only be used for signal transmission within the residence itself.
  3. No changes may be made to the equipment controlled by the association.
  4. The (re)connection costs for solitary rooms, apartments and employee housing, according to article 7 of these Internal Regulations, are set at €10,- plus the remaining contribution of the current financial year. The (re)connection costs for other connections are set at €25,- plus the contribution for 5 months.

Article 14, Flat distribution systems
Flat distribution systems are the property of the relevant residence and the residence is entirely in charge of construction and maintenance.

Article 15, Amendments to the internal regulations

  1. No changes can be made to these internal regulations except by a resolution of the General Assembly, called for by the notice that amendments to the internal regulations are going to be proposed.
  2. Changing the internal regulations may be decided by the General Assembly with a majority of a least two thirds of the votes.

No rights can be derived from the internal regulations as displayed on this website. The original articles of association and internal regulations are kept by the board, insight can be requested. Last modified:  2017/15/5.